Stop drowning in spreadsheets, emails, and repetitive admin. SPEC Automate deploys custom AI agents that run your business processes — lead qualification, invoicing, CRM updates, scheduling, and customer support — around the clock. Built for UK SMEs.
Average UK admin salary per person per year — plus NI, pension, training, holiday cover. A single admin assistant costs over £44K fully loaded before they answer a single email.
Humans make on average 23 errors per 100 manual data entries. Misbooked invoices, wrong CRM fields, missed follow-ups. Each error costs £8–£25 to fix — and damages trust.
Average response time to a new lead in UK SMEs is over 16 hours. By then, 78% of prospects have already spoken to a competitor. Speed wins revenue.
Six core automation modules. Each agent is purpose-built for a specific business function. Pick the ones you need — or take all five included in every plan.
Agents scan your inbound leads, score them against your ideal customer profile, enrich with company data from Companies House and LinkedIn, and route hot leads to sales — within 90 seconds of form submission.
Categorises every inbound email — customer queries, supplier invoices, internal requests. Drafts responses for tier-1, flags urgent items, files the rest. Your inbox goes from chaos to clear in 24 hours.
Captures invoice data from PDFs and emails, validates against purchase orders, enters into Xero or QuickBooks, and flags discrepancies. No more manual data entry or month-end panic.
Agents keep your CRM current — logs calls, updates deal stages, enriches contact records, and triggers follow-up reminders. Your pipeline is always accurate without anyone touching a keyboard.
Manages your calendar end-to-end. Schedules meetings based on priority, handles rescheduling conflicts, sends reminders, and prepares briefing notes before each call. Works with Google Calendar and Outlook.
Answers common customer queries via email and chat — order status, return policies, account questions. Escalates complex issues to your team with full context. 90% of tier-1 resolved without human touch.
A 90-minute deep-dive session where we document your workflows, tools, decision rules, and edge cases. You talk; we map. No technical jargon.
Our AI configures, tests, and deploys your agents on dedicated infrastructure. Integrations wired to your existing tools. You get a live dashboard.
Your agents go live. They handle inbound leads overnight, process invoices while you sleep, update CRM during weekends. Zero downtime. Zero holidays.
Every week we review agent performance, refine decision rules, and expand capabilities. Accuracy improves. Edge cases shrink. Your automation gets smarter.
Every plan includes five AI agents. Compare that to the fully-loaded cost of one admin hire.
One admin assistant. Office hours only. Holidays, sick days, pension, NI.
5 AI agents. 24/7 operation. 48h deployment. Weekly optimization included.
Monthly subscription. Cancel with 30 days' notice. No lock-in, no termination fees, no hidden charges.
SPEC Automate agents connect to the platforms your business already uses. No rip-and-replace required.
Yes. Our agents connect to widely-used platforms including HubSpot, Salesforce, Xero, QuickBooks, Gmail, Outlook, Slack, Microsoft Teams, Zendesk, and most REST API-compatible tools. During the onboarding process-mapping session, we document your tech stack and ensure seamless integration. If your tool has an API, we can almost certainly connect to it.
Every agent operates with a human-in-the-loop safety layer for critical actions. For high-risk operations — sending external emails, processing payments, updating customer records — the agent drafts and requests approval before executing. Weekly optimisation reviews catch edge cases and improve accuracy over time. In the first month, we actively monitor and tune agent behaviour to minimise any errors specific to your workflows.
Your data runs on a dedicated VPS in Japan or USA data centres — never on shared infrastructure. Data is never used to train public AI models, never shared with third parties, and never reused across clients. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). We are GDPR-compliant by default and provide Data Processing Agreements upon request. You retain full ownership of all your data at all times.
Most clients see operational improvements within the first week. Lead response times drop immediately (agents respond 24/7). Invoice processing backlog clears within days. CRM accuracy improves as agents begin updating records. We provide a weekly performance report during the first month so you can track exactly what the agents are handling and the time saved.
No long-term contracts. Cancel with 30 days' written notice — that's it. No termination fees, no exit penalties. Upon cancellation, we securely export all your data in a machine-readable format (CSV/JSON) and permanently delete it from our infrastructure within 14 days. You can also pause your plan for up to 90 days at a reduced holding rate if you have seasonal business needs.
SPEC Automate is built for UK SMEs with 5–200 employees. If you have at least one person spending significant time on repetitive admin tasks — lead management, invoicing, scheduling, CRM work — you will save money and time. For sole traders: our entry plan starts with 2 agents at £397/mo each. For enterprises with 200+ employees: we offer custom plans with dedicated infrastructure and priority support. Contact us to discuss.
Tell us about your processes. We'll tell you which agents can take over — and what it saves. First consultation is free, no obligation.
Or email directly: contact@spectrading.co.uk
London-based · Servers in Japan & USA · GDPR-compliant