Privacy Policy

1. Introduction

Spec Trading ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website spectrading.co.uk or use our services.

We are based in London, United Kingdom, and operate in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We collect only the information you voluntarily provide to us:

• Contact form submissions — when you fill out a contact form on our website, we collect your name, email address, and any information you include in your message.
• Email communications — when you email us directly, we collect your email address and the content of your correspondence.
• Service inquiries — any details you provide when requesting a quote or discussing a potential project.

We do not collect any sensitive personal data, payment information (all payments are handled off-platform), or data through automated means beyond what is strictly necessary for the website to function.

3. How We Use Your Information

We use the information you provide solely for the following purposes:

• Responding to your inquiries and providing information about our services
• Delivering the services you have requested
• Communicating with you about your project, including updates and deliverables
• Improving our services based on feedback you provide
• Complying with legal obligations

We do not use your data for marketing automation, profiling, or automated decision-making.

4. Data Sharing and Third Parties

We do not sell, rent, trade, or share your personal information with third parties for their marketing purposes. Your data may only be accessed by:

• Spec Trading personnel directly involved in delivering your service
• Service providers who assist in our operations (e.g., hosting providers, email services), bound by confidentiality obligations
• Legal authorities, if required by law or to protect our rights

Our website is hosted on Cloudflare Pages. Cloudflare may process minimal technical data (such as IP addresses) as part of content delivery and security. Cloudflare's processing is governed by their own privacy policy and is limited to infrastructure delivery.

5. Cookies

Our website uses essential cookies only. These are strictly necessary for the website to function properly and cannot be disabled:

• Session cookies — temporary cookies that expire when you close your browser. Used to maintain basic site functionality.

We do not use:

• Analytics or tracking cookies (no Google Analytics, no Facebook Pixel)
• Advertising or targeting cookies
• Third-party cookies of any kind
• Fingerprinting or any other tracking technologies

Because we use only essential cookies, we do not require a cookie consent banner under UK GDPR (essential cookies are exempt from consent requirements under PECR).

6. Data Storage and Security

Your data is stored on secure servers located in Japan and the United States, managed by Spec Trading. We implement appropriate technical and organisational measures to protect your personal information, including:

• Encryption of data in transit (HTTPS/TLS)
• Access controls limiting data access to authorised personnel only
• Regular security reviews of our infrastructure

While we take reasonable precautions, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your personal information only as long as necessary:

• Contact form submissions and inquiries: retained for the duration of our communication plus 12 months, after which they are deleted
• Active client data: retained for the duration of our service relationship plus 6 years (to comply with UK tax and legal obligations)
• Email correspondence: retained in accordance with our standard business record-keeping practices

You may request earlier deletion of your data at any time (see Section 8).

8. Your Rights Under UK GDPR

As a data subject under UK GDPR, you have the following rights:

• Right of access — request a copy of the personal data we hold about you
• Right to rectification — request correction of inaccurate or incomplete data
• Right to erasure ("right to be forgotten") — request deletion of your personal data
• Right to restrict processing — request that we limit how we use your data
• Right to data portability — request your data in a structured, machine-readable format
• Right to object — object to processing of your personal data
• Right to withdraw consent — withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at site@spectrading.co.uk. We will respond within 30 days as required by law. There is no fee for these requests unless they are manifestly unfounded or excessive.

If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO), the UK's data protection regulator: ico.org.uk.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal data, we will delete it promptly.

10. International Data Transfers

Your data may be stored on servers located outside the United Kingdom (specifically Japan and the United States). We ensure that appropriate safeguards are in place for any international transfers, including standard contractual clauses or equivalent mechanisms recognised under UK GDPR.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The "Last updated" date at the top of this page will indicate when changes were made. We encourage you to review this policy periodically.

12. Contact Us

For all privacy-related inquiries or to exercise your data rights, please contact us at the email above. We take your privacy seriously and will address your concerns promptly.

Last updated: 14 May 2026 · Version 1.0